How to Renew a Canadian Passport: Complete Step-by-Step Guide for 2026

Understanding Canadian Passport Renewal in 2026

Your Canadian passport is one of the most important travel documents you will ever hold. Whether you became a Canadian citizen through naturalization or were born in Canada, keeping your passport current ensures hassle-free international travel and serves as a primary form of government-issued identification. For newcomers who have recently obtained Canadian citizenship, understanding the passport renewal process is especially important because your first passport may have been issued with a shorter validity period.

This guide walks you through every aspect of renewing a Canadian passport, from determining whether you qualify for simplified renewal to navigating urgent service options when you need your passport quickly. We will cover the differences between applying by mail and in person, break down all fees, and provide tips to avoid common mistakes that delay processing.

Simplified Renewal vs. New Application: Which Do You Need?

The Canadian government offers two main pathways for obtaining a new passport: the simplified renewal process and the general (new) application process. Knowing which one applies to you can save significant time and effort.

Simplified Renewal Eligibility

You may be eligible for the simplified renewal process if all of the following conditions are met:

• You are a Canadian citizen aged 16 or older
• Your most recent Canadian passport was issued when you were 16 or older
• Your most recent passport was issued within the last 15 years
• You still have your most recent passport and can submit it with your application
• Your passport is not damaged beyond normal wear
• You have not changed your name, sex, or date of birth on your identification documents since your last passport was issued

The simplified renewal is faster and requires fewer supporting documents. You do not need to provide proof of citizenship (such as your citizenship certificate or birth certificate), and you do not need a guarantor to sign your application. You will still need to submit recent passport photos and your previous passport.

When You Need a New Application

You must submit a general (new) application if any of the following apply:

• Your most recent passport was issued more than 15 years ago
• Your previous passport was issued when you were under 16
• You have changed your legal name, sex, or date of birth
• Your previous passport was lost, stolen, damaged, or destroyed
• You are applying for your first Canadian passport

The general application requires additional documentation, including proof of Canadian citizenship, two references who have known you for at least two years, and a guarantor who can verify your identity. For newcomers who have recently changed their name after citizenship, this is the pathway you will need to follow. Refer to the Government of Canada new passport application page for complete details.

Passport Photos: Requirements and Common Mistakes

Passport photos are one of the most common reasons applications are returned or delayed. Canada has very specific requirements that differ from other countries, so even if you have had photos taken for other documents, review the requirements carefully.

Photo Specifications

Canadian passport photos must meet the following criteria:

• Taken within the last 6 months
• Size: 50mm x 70mm (2 inches x 2.75 inches)
• Clear, sharp focus with correct exposure
• White or light-coloured background
• Full front view of your face, with a neutral expression
• Mouth closed, eyes open and clearly visible
• No head coverings unless worn for religious or medical reasons
• Glasses are no longer permitted in Canadian passport photos

Two identical photos are required for both simplified renewal and new applications. One photo must be signed on the back by you, and the other must be signed by your guarantor (for new applications) or left unsigned (for simplified renewal). Visit the official passport photo requirements page for visual guides and additional specifications.

Fees for Canadian Passport Renewal

Understanding the fee structure will help you budget appropriately. All fees are in Canadian dollars and are subject to change, so verify current amounts on the Government of Canada passport fees page before applying.

Standard Fee Schedule

Payment methods vary depending on how you apply. In-person applications at a Service Canada location accept debit cards, credit cards, cash, money orders, or certified cheques. Mail-in applications accept only certified cheques, money orders, or bank drafts payable to the Receiver General for Canada. Applications submitted through receiving agents such as Canada Post may have additional mailing fees.

Processing Times: What to Expect

Processing times can vary significantly depending on how and where you apply. Planning ahead is essential, especially during peak travel seasons (spring and summer) when wait times tend to increase.

In-Person Applications

If you apply at a Service Canada or passport office location, the standard processing time is 10 business days for pickup at the same office. You may also be eligible for express service (2 to 9 business days) or urgent service (next business day) at additional cost.

Mail-In Applications

Mail-in applications, whether sent directly to the Passport Program or through a receiving agent like Canada Post, typically take 20 business days from the date the application is received. This does not include mailing time in either direction, so plan for approximately 4 to 6 weeks total.

Urgent and Express Service

Urgent service is available only at select passport offices (not all Service Canada locations). You must apply in person and demonstrate a legitimate need for expedited processing, such as confirmed travel within the next business day. Express service is more widely available and provides your passport within 2 to 9 business days.

Mail vs. In-Person: Choosing the Right Method

The method you choose depends on your timeline, location, and comfort level with the process.

Advantages of Applying in Person

• Faster processing (10 business days vs. 20+)
• Access to express and urgent services
• Staff can review your application on the spot and catch errors before submission
• You can ask questions and get immediate answers
• Pick up your passport directly, avoiding mail delays

Advantages of Applying by Mail

• No need to travel to a Service Canada office
• Convenient for those in rural or remote areas
• Can drop off at a Canada Post location if using a receiving agent
• No appointment or wait in line required

For newcomers living in smaller communities far from a passport office, the mail-in option may be the only practical choice. However, if you live in or near a major city and have an upcoming trip, applying in person gives you more control over the timeline. You can find your nearest service location through our blog resources or by using the Service Canada office locator.

Tips for a Smooth Renewal Process

Before You Apply

• Check your passport's expiry date well in advance. Many countries require at least 6 months of validity remaining for entry.
• Gather all required documents before starting your application
• Take passport photos at a professional service
• Review the application form instructions carefully

Common Mistakes to Avoid

• Submitting photos that do not meet specifications
• Forgetting to sign the application or the photo
• Sending the wrong payment type for mail-in applications
• Not including your previous passport with a simplified renewal
• Applying for simplified renewal when you actually need a new application (e.g., after a name change)

Special Considerations for New Canadian Citizens

If you recently became a Canadian citizen, your first passport may have been issued with specific conditions. When it comes time to renew, keep the following in mind:

• Your citizenship certificate or card is your proof of citizenship. Keep it safe even after receiving your passport.
• If you changed your name during or after the citizenship process, you may need to apply as a new applicant rather than using simplified renewal.
• Dual citizens should be aware that Canada requires all Canadian citizens to travel with a valid Canadian passport when entering Canada by air.
• If you hold passports from other countries, ensure your name matches across all documents to avoid issues at border crossings.

For more information on citizenship-related matters, visit our guides on dual citizenship in Canada and changing your immigration status.

What to Do if Your Passport is Lost or Stolen

If your passport is lost or stolen, you cannot use the simplified renewal process. You must apply for a new passport using the general application. Additionally, you should report the loss or theft to the nearest police station and to Service Canada as soon as possible. A lost or stolen passport can be used for identity fraud, so prompt reporting is essential.

If you are travelling abroad when your passport is lost or stolen, contact the nearest Canadian embassy, consulate, or high commission. They can issue an emergency travel document to help you return to Canada.

Final Thoughts on Passport Renewal

Renewing your Canadian passport does not have to be stressful. By understanding whether you qualify for simplified renewal, gathering your documents in advance, and choosing the application method that suits your timeline, you can navigate the process smoothly. Start early, especially before peak travel season, and always double-check your application for errors before submitting.

WelcomeAide is here to help newcomers navigate life in Canada, including important processes like passport renewal. Use our AI Newcomer Navigator for personalized guidance, explore our blog for more newcomer resources, learn about our mission, or discover how to get involved in supporting newcomer communities across Canada.